Billing Administrator

£20,000 - £22,000

Job Description

We are looking for a highly motivated, committed and organised Billing Administrator to provide financial and admin support to legal advisers and secretaries on behalf of a professional company based in the city centre of Nottingham.

You will be responsible for a broad range of activities, including:

  • Processing invoices, write offs, transfers, preparing client monthly reports, invoice narratives and sending out to clients.
  • Proactive Billing and Financial Support
  • Monthly/quarterly billing runs
  • Management of client accounts
  • Resolving internal/external financial queries
  • Preparation and submission or payment of third party invoices including liaising with international offices and collating foreign lawyer invoices
  • Dealing with incoming and outgoing monies
  • Proactive management and administration of client e-billing systems.
  • Database management; to include rate changes at client and matter level. 
  • Proactively closing files once all outstanding invoices have been paid and ensuring that any requisite changes are made to the Elite database 
  • Preparation of other finance forms including monthly billing and submission of such forms to the accounts teams 
  • Having a good understanding of stakeholders and clients and their behaviour patterns in terms of financial hygiene, payment patterns and a good understanding of the nature of the clients’ business 
  • Be able to communicate with external clients, working through queries they may have on bills, establishing correct billing protocols and ensuring the business follows them 
  • Proactive management of finance related tasks, looking to legal advisers for clarification if unsure 
  • Email inbox management and ensuring prioritising emails received 
  • Assisting secretaries and stakeholders with admin duties including: copying/scanning/faxing/printing, archiving, e-Filing and paper filing and preparing court bundles.
Skills and experience:
The successful candidate must possess the following skills:
  • Demonstrates confidence in own ability, and anticipates what is needed
  • Proficient at all Microsoft Office Applications including Word and Excel
  • Demonstrates flexibility and ability to use initiative
  • Develops good working relationships within the team 
  • Able to prioritise work and communicate well by email and telephone. 

Please get in touch with Gemma Evans, legal recruitment consultant for further information or simply click apply to be considered for the role immediately.