Legal Secretary - Conveyancing

£18000 - £22500

Job Description

Kirkland Associates are recruiting a full-time Legal Secretary to join our clients busy Conveyancing team, to provide administrative support within a busy team of fee earners.

Key duties:

  • Take phone calls on behalf on the team, dealing with enquiries and where a referral is needed, ensure a comprehensive email is provided.
  • Undertake audio typing of client correspondence/forms/documentation when required.  
  • Produce draft letters and emails to send clients and external organisations.
  • Set up new matter instructions on the firms Practice Management System and CRM system.
  • Issue the client care letter via email or post.
  • Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued.
  • Prepare information for the Finance team covering billing and invoicing activities.
  • General secretarial duties such as booking appointments, rooms and pool cars etc.
  • Document management including photocopying, scanning, faxing, collating and binding.
  • Work alongside Compliance in carrying out searches and background checks on prospective clients.
  • Liaise with clients and external organisations over the telephone when required. 

Skills and experience:

We are looking for an experienced Legal Secretary who thrives on working in a team and takes a proactive approach to their work.                                                                  

We will expect you to:

  • Have worked as a Legal Secretary in any legal department;
  • Have strong oral and written communication skills as this role involves a high level of client contact;
  • Be highly organised and professional;
  • Be motivated and enthusiastic with a positive ‘can do’ attitude, remaining calm when under pressure;
  • Have an eye for detail, produce accurate work;
  • Have proficient IT skills and the ability to learn how to use new systems and technology quickly; 


For the role of Legal Secretary we offer a competitive salary and excellent benefits package; including 22 days annual leave (in addition to bank holidays) increasing to 25 with length of service, pension scheme, training and development, healthcare scheme, free on-site car parking, on-site cafe, an active social committee and childcare vouchers.