Office Assistant New

Job Description

My client are seeking an Office Assistant to support their Facilities and Health & Safety Manager and staff across their office locations. The successful candidates will play an important role in ensuring that the day-to-day operations of the business run smoothly as well as providing professional support alongside facilities, health and safety and environmental management across the company.
 
Office Assistant - Key Duties:
 

• Ensuring buildings and offices are compliant with legislative requirements
• Purchasing inventory, stock and office furniture as required and within the budget, meeting regulatory and legislative requirements
• Taking responsibility to ensure garden maintenance and maintenance of indoor plants;
• Setting up meeting rooms/ seminars with the correct equipment for staff members
• Adhering to brand standards and ensuring a consistency of branding across the offices
• Provide cover for front of house assistance, including reception duties, answering calls via a switchboard, meeting and greeting clients and contractors and, assisting colleagues with enquiries
• Complying with company procedures for the safe keeping of documents and files
• Providing ad-hoc cover on Reception; answering phones, emails, greeting clients and helping staff with queries
• Completing other facility administrative tasks as required

Office Assistant - The Candidate
 

• IT Literacy in Microsoft applications such as Outlook, Word, Excel and PowerPoint.
• Ability to organise and manage workload priorities effectively
• Ability to use initiative to produce solutions and ways forward which contribute towards business goals
• Possess strong communication skills
• Excellent collaboration skills to develop relationships with colleagues and external service providers
• Ability to analyse information and present it simply and accurately
• Hardworking with strong attention to detail

INDC