Executive Assistant/ Office Manager New

Job Description

We are looking for an experienced Executive Assistant to join our client based in the Bingham area. This position is responsible for overseeing administrative functions, managing office supplies, facilities, as well as supporting employee welfare and HR functions. The ideal candidate will have experience in EA and Office Management positions and have strong knowledge of HR. You will be able to work in a fast paced environment and have strong organisation skills

Monday-Friday
£35-£45k
Office based
  
Key Responsibilities:
   
Facilities & Office Maintenance:

• Oversee building and office maintenance, ensuring the premises are always clean, safe, and operational.
• Coordinate general repairs and maintenance including air conditioning, heating, plumbing, and boiler issues.
• Manage office waste including refuse bins, skips, and recycling materials.
• Ensure the office is stocked with necessary supplies and equipment 
• Oversee the office vehicle fleet, including scheduling maintenance and ensuring insurance and registration are up-to-date.

 
 HR & Employee Welfare:

• Support the HR team with onboarding new employees, preparing contracts, and updating the company handbook and policies.
• Monitor staff holidays, sickness, and absence records through Bright HR.
• Provide support for HR-related matters, such as performance reviews, disciplinaries, and grievances.

  
Utilities & Office Services Management:

• Manage utility accounts (electricity, water, gas, broadband, etc.), ensuring timely payment and efficient services.
• Act as the primary contact for suppliers and service providers, negotiating contracts and managing relationships.
• Support IT management by ensuring office equipment (computers, phones, printers) are in good working order.

  
External Relationships & Networking:

• Manage corporate memberships and relationships with external vendors and service providers.
• Liaise with external stakeholders, including solicitors, insurance companies, and medical service providers 

  
The Candidate:

• 5+ years proven experience in office management, facilities management, EA
• HR experience
• Proactive
• Strong organizational, multitasking, and time management skills.
• Excellent communication skills (both written and verbal).
• Ability to manage relationships with a wide range of suppliers, contractors, and staff.
• Knowledge of health & safety regulations and building maintenance
• Strong IT skills

INDC